FREE RESOURCES · WORKPLACES + COMMUNITIES

Employer and community fundraising pack

Bring your people together to support care and relief. Start with a clear plan, make it easy to give, and tell supporters what their fundraising contributes towards.

Download the complete pack Explore the materials

Free downloads. No sign-up needed. Version 1.0 · 4 October 2026.

One coordinated set for planning, promoting and reporting your fundraiser.

Quick answer

Download free World Aid Network fundraising materials for workplaces, schools, faith groups and community events. The pack includes an organiser guide, three appeal posters, a fillable event poster, editable Word messages and private record sheets. Choose a programme and request a staff-approved fundraising page before launching your campaign.

YOUR TOOLKIT

What can I download?

Choose a single resource or take the complete set. PDF pages are A4 with space around the edges for office printing. The Word file is editable and also uses A4 pages.

ZIP · all materials

Complete fundraising pack

Everything in one download: print materials, editable messages and three social graphics.

Download all materials

PDF · 12 A4 pages

Organiser guide

Workplace and community plans, accurate appeal wording, event checks, matching guidance and record sheets.

Download organiser guide

PDF · 3 A4 pages

Three appeal posters

Gift of Sight, cancer care and emergency relief. Each has a QR code to the official appeal information.

Download three appeal posters

Fillable PDF · 1 A4 page

Personalise your event poster

Add your event, date, venue, chosen appeal, approved fundraising link and organiser details.

Download event poster

Editable Word · 8 pages

Messages and record sheets

Launch emails, community invitations, matching requests, social captions, thank-you wording and private records.

Download Word templates

Share a 1080 × 1350 social graphic: Gift of Sight, cancer care or emergency relief. Add your approved fundraising link to the caption.

For the fillable poster, download it, open it in a PDF reader, enter your details and save a copy. Keep sponsor records private. Print files are suitable for office use; ask your commercial printer about any bleed or colour requirements.

FROM IDEA TO EVENT

How do we start a fundraiser?

Choose your cause
Select eye surgery, cancer care or a current emergency appeal. Agree any country, project or patient restriction with WAN before announcing it.
Request your fundraising page
Tell us the organiser, activity, dates, target and programme. Pages are reviewed by staff before publication. Check the approved link before sharing.
Prepare and promote
Choose an accessible activity, budget for costs and check permissions. Adapt the templates and give people a clear, voluntary way to take part.
Reconcile and thank
Record money received, costs, transfers and unpaid pledges separately. Report the financial result; share care or relief outcomes only when verified.

Request a fundraising page

CHOOSE A PURPOSE

Which appeal can our team support?

Gift of Sight

Your contribution supports the eye-surgery programme. Local doctors provide care, with visiting specialist support for training and clinical review.

Read the gift of sight information

Cancer care

Your contribution supports access to clinically recommended cancer care through local providers. Individual treatment plans and costs vary.

Read the cancer care information

Emergency relief

Choose a current emergency appeal and read its purpose before donating. Relief plans depend on local needs, access and available funding.

Read the emergency relief information

Around £200 is a cataract-surgery planning estimate supplied to WAN by Mr Mohamed Mohyudin. Costs depend on assessment, the provider and the care required. It is not a fixed price or a guarantee of a completed operation or result. A fundraising target is a financial goal; it is not a count of completed operations or people helped. Read how donations are used.

READY TO ADAPT

What should we say in our invitations?

These drafts are also in the Word file. Replace every bracketed field, check the appeal purpose and link, and agree any matching or special restrictions before publishing. The matching example does not announce a live offer.

Workplace launch email

Subject or instruction: Join our fundraiser for World Aid Network

Hello everyone, Our team is organising [ACTIVITY] on [DATE] to raise funds in aid of World Aid Network for [APPROVED PROGRAMME OR APPEAL]. Our fundraising target is £[TARGET]. [ONE SENTENCE EXPLAINING WHY THIS CAUSE MATTERS TO OUR TEAM.] Taking part and donating are voluntary. You can support the fundraiser at [APPROVED FUNDRAISING PAGE]. Please check the page for the appeal purpose and any event costs. Contact [ORGANISER CONTACT] about accessibility or joining in another way. World Aid Network is a UK charitable organisation applying for CIO registration. Gift Aid is not currently available. Thank you, [ORGANISER NAME AND TEAM]

Community invitation

Subject or instruction: You are invited to our World Aid Network fundraiser

We are bringing [GROUP OR COMMUNITY] together for [ACTIVITY] at [VENUE] on [DATE AND TIME], in aid of World Aid Network. We are raising funds for [APPROVED PROGRAMME OR APPEAL], with a target of £[TARGET]. [STATE WHETHER ENTRY IS FREE, HAS A FIXED PRICE OR HAS A VOLUNTARY SUGGESTED DONATION.] [STATE ANY DISCLOSED EVENT COSTS.] Support the appeal or find out more: [APPROVED FUNDRAISING PAGE]. To discuss access needs, contact [ORGANISER CONTACT]. Taking part and donating are voluntary. World Aid Network is a UK charitable organisation applying for CIO registration. Gift Aid is not currently available.

Employer matching request

Subject or instruction: Request to match our World Aid Network fundraiser

Hello [EMPLOYER CONTACT], Our team plans to raise £[TARGET] for [APPROVED PROGRAMME OR APPEAL] through [ACTIVITY] on [DATE]. Would [COMPANY] consider matching eligible donations? Before we advertise any offer, please confirm in writing: the legal sponsor name; the amount matched per eligible pound; eligible gifts and exclusions; start and end dates with time zone; the maximum total contribution; how gifts will be verified; and when and how the match will be paid. World Aid Network is applying for CIO registration. Gift Aid is not currently available, and this request does not establish eligibility for corporation tax relief or payroll giving. Please complete your own recipient and tax checks. We will ask WAN to approve the campaign wording and use of names or logos before launch. Thank you, [ORGANISER NAME AND CONTACT]

Matching announcement after agreement

Subject or instruction: Publish only after the sponsor and WAN approve the terms

[LEGAL SPONSOR NAME] will contribute £[MATCH AMOUNT] for every £1 of eligible donations to [APPROVED FUNDRAISER URL] received between [START DATE AND TIME ZONE] and [END DATE AND TIME ZONE], up to a total sponsor contribution of £[CAP]. Eligible gifts: [ELIGIBILITY AND EXCLUSIONS]. The sponsor will pay its contribution by [PAYMENT DATE] using the agreed payment route. Full terms and the remaining availability of the offer: [TERMS LOCATION]. Stop promoting the offer when it closes or the cap is reached. Do not describe an unconfirmed or unpaid pledge as money already received.

Social caption

Subject or instruction: Add your approved fundraising link

We are organising [ACTIVITY] on [DATE] in aid of World Aid Network, supporting [APPROVED PROGRAMME OR APPEAL]. Our target is £[TARGET]. If you would like to take part or donate, visit [APPROVED FUNDRAISING PAGE]. Taking part and donating are voluntary. WAN is applying for CIO registration. Gift Aid is not currently available. [ADD ANY MATERIAL EVENT COSTS OR CONDITIONS SHOWN ON YOUR FUNDRAISING PAGE.]

Thank you and financial update

Subject or instruction: Thank you for supporting our fundraiser

Thank you to everyone who supported [ACTIVITY] in aid of World Aid Network. As at [DATE], we recorded £[RECEIVED] in donations received. Approved event costs were £[COSTS] and £[TRANSFERRED] was transferred to WAN on [DATE]. Donations paid directly through the approved page are reported separately to avoid double counting. [IF APPLICABLE: Employer matching of £[AMOUNT] is still pledged and is not included in received funds.] This is a fundraising update. It does not by itself confirm the number of treatments completed or people assisted. Programme reporting will be shared when verified and approved for publication. Thank you, [ORGANISER NAME]

WORKPLACE FUNDRAISING

How can employers take part?

A team walk, skills session or coffee morning gives colleagues a shared activity. Include remote colleagues and offer a non-physical way to join. Employer support can include a venue, agreed volunteering time or a financial contribution.

For matching, record the sponsor’s legal name, amount matched per pound, eligible gifts, dates and time zone, total cap, verification process and payment date. Keep unpaid pledges separate from received money.

Discuss a corporate partnership

COMMUNITY FUNDRAISING

What should organisers check?

Name an organiser, plan access and first aid, check venue permission and insurance, and disclose event costs. Check the rules for collections, raffles, food or other regulated activities before promoting them.

Use “in aid of World Aid Network” for an independent fundraiser. Do not imply WAN runs or insures it unless agreed. Keep participation voluntary and use identifiable people in images or stories only with informed permission.

Explore practical fundraising ideas

How should we handle funds and updates?

Prefer your approved fundraising page so gifts reach WAN directly. For offline donations, agree the collection method and payment reference first, use secure custody and keep receipts. Where possible, two people should count cash and sign the record. Do not send cash by post or publish sponsor sheets.

Separate donations received, approved costs, amounts transferred, direct online gifts and matching still pledged. Avoid counting a cash donation again when it is paid into an online page. Your thank-you update can report funds; treatment or relief outcomes need verified programme records.

World Aid Network is a UK charitable organisation applying for CIO registration. Gift Aid is not currently available; future claims require HMRC recognition and eligibility checks. Check current registration status and read our privacy information.

Frequently asked questions

Is this fundraising pack free?

Yes. You can download the guide, appeal posters, fillable event poster and editable Word templates without creating an account.

Can I use the posters for my workplace or community event?

Yes. The appeal posters are ready to print. Use the fillable event poster for your own activity, complete every field and agree campaign details with WAN. The supplied QR codes lead to public appeal pages and do not attribute donations to your individual fundraiser.

Does £200 guarantee a cataract operation?

Can my employer match donations?

An employer can discuss a matching commitment. Do not advertise it until the sponsor, rate, eligible gifts, dates, total cap and payment terms are agreed in writing and the wording is approved.

Can supporters claim Gift Aid?

Gift Aid is not currently available; future claims require HMRC recognition and eligibility checks. Check the current registration and tax-recognition information before using older fundraising materials.

What if I collect money offline?

Agree the collection process and payment reference with WAN first. Keep receipts, arrange secure custody and record transfers. Do not double count a cash donation when it is later paid into an online page.

PLAN YOUR NEXT STEP

Tell us what you have in mind

Share the group, activity, dates, target and programme you want to support. We can then review your page and campaign wording.

Contact World Aid Network

Recommending this pack to your readers?

Find a short resource description, organisation facts and logos in our media and resource centre. Link to this page so employers and community organisers can choose the current materials and read the guidance.

Sources and responsible use

Guidance checked 4 October 2026. Charity Commission guidance cited here applies to England and Wales. Check local requirements for your event. These resources support planning; they do not provide event permission, insurance, a funding commitment or a compliance certification.